The data is in spreadsheets, and work logs are written, but when it comes to making a presentation, I still don't know what to put on the first page.

Pasting the entire table feels like listing transactions; asking AI to "make it professional" risks it fabricating achievements not present in the materials.

This time, I used a store activity data sheet to create a 5-page PPT, focusing on two things: What happened this week, and what we plan to do next week.

Let's look at the final draft first.

Figure 1 | Actual interface of the generated file opened in WPS. All business data is for educational simulation.

This example was generated by Codex, and I verified it in WPS. You can replace the requirements below with your own work materials and give them to the AI you are using. Generating the file requires tools that support exporting editable PPTX; if it only returns text, further production is needed.

First, Determine What Question the Report Answers

Assume I am responsible for store activity promotion. Here is this week's data:

This is a set of fictitious data prepared specifically for this tutorial; no real customer data was used.

If the purpose of the report is to discuss whether to increase the promotion budget next week, the first thing I must state is: Leads increased by 60%, but closed orders remained at 8.

This is more specific than "Weekly Work Summary" and gives focus to the subsequent content. Growth in impressions and leads is worth recording, but the lack of growth in closed orders must also be addressed.

When creating your own reports, you can hand the materials to the AI and add this requirement:

Please prepare a work report for the department head based on the following materials.

The question to be discussed is: Should we increase the promotion budget next week?

Provide a core conclusion, supporting data, and unconfirmed matters.

List calculation formulas, clearly marking last week vs. this week.

Use only the facts I provided. If there is no material for root cause analysis, write "Cause pending investigation."

Output text content first; I will confirm before proceeding to PPT creation.

For administrative reports, change the question to "Which items require manager coordination this month?"; for sales reports, change it to "Which customers need priority follow-up?" Clarifying the audience and the question helps determine which materials to keep.

Using 5 Pages to Tell a Complete Story with Data

This example does not include a cover page with just a title. Page 1 gives the conclusion directly, followed by elaboration.

1. This Week's Results: Leads up 60%, closed orders still 8.

2. Where Changes Occurred: Compare leads, inquiries, and closed orders together.

3. Did Spending Change?: Compare promotion costs and two cost metrics.

4. What Is Certain Now: Distinguish between data facts and unidentified causes.

5. Next Week's Plan: Supplement records, group comparisons, then discuss budget.

Figure 2 | Placing two weeks of data on the same page prevents readers from flipping back and forth to compare numbers.

Here is an easily overlooked detail. Leads went from 100 to 160, and inquiries from 40 to 48; you cannot summarize both as "significant growth." The former grew 60%, the latter 20%, and closed orders didn't change.

I write these differences on the slide. As for why conversion didn't happen—is it price, reception, or lead quality—the existing materials are insufficient to confirm.

Therefore, this page can say "Further investigation of the conversion funnel is needed," but cannot directly say "Sales follow-up was untimely."

Include "Editable" in Requirements During Generation

After confirming the content, arrange the pages. The following section can be used directly:

Please generate a 5-page Chinese PPTX based on the confirmed content.

Use 16:9 aspect ratio, white background, dark blue text, and minimal teal accents.

Each page revolves around one question. Charts must label two-week data; tables must specify currency units.

Text, tables, and charts must remain editable in WPS or PowerPoint.

Do not flatten pages into images, and do not replace raw data with illustrative numbers.

Keep markers for unconfirmed causes and suggestions.

Please deliver a PPTX file; if any part is not editable, please explicitly point it out.

I kept the style simple this time, leaving ample space for conclusions, numbers, and necessary explanations. In work reports, others need to understand the changes first before deciding on next steps.

Work from Creator Alliance, reviewed and approved.